What you absolutely should know about Microsoft’s new SharePoint eSignature

Expected to be available globally in 2025, Microsoft’s Sharepoint eSignature is a new service that allows you to add and request electronic signatures on PDF documents.

What makes SharePoint eSignature different from other signature services?

Third-Party Integration

Microsoft Sharepoint eSignature electronic signature service can integrate with popular signature services such as DocuSign and Acrobat Sign. Users can request signatures using other signature services and automatically save the documents to Sharepoint eSignature.

Easier than ever

SharePoint eSignature allows users to request signatures from both internal and external recipients. This feature enables you to receive signatures faster and more securely than other methods. All signers need to do is type in their name. This feature makes it easier for signers to fill out documents without having to jump through hoops and keeps users notified of the progress of the signature request.

Secure

SharePoint eSignature integrates with other Microsoft products; this allows for secure storage within Microsoft 365. This service also keeps track of the PDF view history, ensuring you know who’s been looking at the file.

Benefits to Businesses

Streamlined Workflow

SharePoint eSignature simplifies the signing process, allowing users to request and sign documents without leaving the Microsoft 365 environment. This integration guarantees that all documents remain secure and compliant within the Microsoft ecosystem.

Enhanced Security and Compliance

The service assures that documents are secured, providing a digital audit trail to verify the authenticity of transactions. This is crucial for maintaining compliance with various legal and regulatory standards.

Increased Productivity

By keeping the signing process within familiar tools like SharePoint and Microsoft Teams, businesses can reduce the time spent on administrative tasks and improve overall productivity.

How to use Sharepoint eSignature

Using SharePoint eSignature is straightforward:

1. Setup: Administrators must enable the service in the Microsoft 365 admin center. This involves linking an Azure subscription and configuring external sharing settings.
2. Requesting Signatures: Users can open a document and initiate the eSignature process from a SharePoint document library by selecting the eSignature icon. They can then choose the provider (e.g., Adobe Acrobat Sign or DocuSign) and follow the prompts to send the document for signature.
3. Signing Documents: Recipients receive an email notification with a link to the document. They can sign the document electronically and automatically save it to SharePoint.
4. Tracking and Managing Requests: Users can track the status of their signature requests through the Approvals app in Microsoft Teams, allowing them to stay informed about the progress of their documents.

Accessing SharePoint eSignature

1. Admin Setup: In the Microsoft 365 admin center, navigate to the Syntex settings under Files and Content. Enable the eSignature service and configure the necessary settings.
2. User Access: Users can access the eSignature functionality directly from SharePoint document libraries. They can initiate signature requests, track progress, and manage signed documents all within the SharePoint interface.

Cost

SharePoint eSignature is a pay-as-you-go service. Each request will cost $2. This pricing structure makes this service accessible for businesses of all sizes, allowing them to scale their usage based on demand.

Availability

SharePoint eSignature is currently available in the US, UK, and Canada. In November 2024, eSignature will be available to the EU and APAC. In 2025, eSignature will be available globally.

Microsoft’s SharePoint eSignature is an excellent new service offered by Microsoft that integrates seamlessly into the Microsoft environment and allows users to streamline the signing process.

Other eSignature services

When choosing an eSignature service, it’s important to consider your company’s needs, including the volume of transactions, required features, and existing software ecosystem.

• DocuSign is a strong choice for businesses with complex document needs and a high volume of transactions, offering extensive integrations and robust security features.
• PandaDoc excels in contract creation and management, making it ideal for sales teams and professionals who need comprehensive document workflows.
• Adobe Acrobat Sign provides powerful features and seamless integration with Adobe’s suite of tools, which are suitable for businesses looking for advanced document editing and customization.
• SignWell offers a user-friendly, cost-effective solution perfect for small businesses and those new to eSignature services.

Each platform has strengths, so the best choice will depend on your requirements and workflow preferences.

Price Comparison

Here’s a cost comparison table for Microsoft SharePoint eSignature and its competitors:

Learn More

We have provided top-rated links from Microsoft that provide detailed information about the SharePoint eSignature service:

1. Microsoft Adoption – SharePoint eSignature: This page overviews the SharePoint eSignature service, including its features, benefits, and setup guidance. You can learn how to request and sign documents within the Microsoft 365 ecosystem.
   • SharePoint eSignature – Microsoft Adoption
2. Microsoft Learn – Overview of SharePoint eSignature: This article provides an overview of the SharePoint eSignature service, including regional availability, legal considerations, and integration with other signature providers like Adobe Acrobat Sign and DocuSign.
   • Overview of SharePoint eSignature – Microsoft Syntex
3. M365 Changelog – SharePoint eSignature: This entry details updates and new features for the SharePoint eSignature service, including support for PDF documents and integration with third-party eSignature providers.
   • M365 Changelog: SharePoint eSignature
4. M365 Admin – SharePoint eSignature Service: This page provides information on using the SharePoint eSignature service within the Microsoft 365 admin center, including setup instructions and usage tips.
   • SharePoint eSignature Service – M365 Admin

Conclusion

Microsoft’s SharePoint eSignature service offers a compelling solution for businesses looking to streamline their document signing processes. Its seamless integration into the Microsoft 365 ecosystem, competitive pricing, and strong security features stand out as a helpful tool for enhancing productivity. Whether you’re a small business or a large enterprise, SharePoint eSignature provides the flexibility and efficiency needed to manage electronic signatures effectively.

SharePoint eSignature – Microsoft Adoption

Overview of SharePoint eSignature – Microsoft Syntex | Microsoft Learn

Set up SharePoint eSignature – Microsoft Syntex | Microsoft Learn

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